For example, making checklists and toilet cleaning schedules, making summaries of how to maintain generators, cars, motorbikes and other valuable equipment. GA also functions in creating, developing, and implementing work systems or procedures for procurement and maintenance of existing facilities. This relationship indirectly impacts on employee performance and productivity. This includes making work contracts, ensuring timely payments, and making complaints on behalf of the company if necessary. Treatments that are the responsibility of the GA include office buildings (cleanliness, outward appearance), office environment (secure parking, adequate office and / or warehouse areas), cleanliness of the work environment for employees (work space, meeting rooms, lobby and all areas company), maintenance of electrical installations (mechanical and electrical).Īnother important aspect of the task of a General Affair is to foster good relations with suppliers of goods or services. For example, is the need to repair toilet facilities more important than the renewal of meeting rooms, training or lobby company reception? Is canteen needed, and who manages it? GA should prioritize things that will increase employee productivity first, but this certainly depends on many factors, for example for companies that often receive customer visits, of course, it’s better to have a more representative lobby, waiting room or meeting. General Affair functionįor more comprehensive procurement and maintenance, the General Affairs will assess the conditions and facilities needed and make priorities before submitting a budget. Good collaboration with related departments is needed to speed up the procurement process that suits the needs of users so that they get products with accurate and quality specifications and do not exceed the specified budget. This task also includes facilities and other supporting resources such as operational vehicles, office boys, cleaning services, security guards, telephone operators, and other outsourcing services. Procurement of all equipment and work requirements including – but not limited to – office stationery, desks, chairs, laptops, computers, air conditioners, accessories or room decoration, etc. In doing its work, GA coordinates a lot with other departments to find out their needs and to plan a budget for the procurement of goods or services and their maintenance costs. General Affairs has the task of supporting the company’s operations through the procurement of needed goods and services.